Every job on one board
A pipeline view of everything in flight, by stage and by owner, plus a calendar you can drag a date on when a client moves a launch.
Vortex OS
by Vortex Media
The system our own agency runs on.
Vortex OS is the platform our engineers built to run Vortex Media, every task, every approval, every client report, in one place. It has run our studio since we built it. We are opening it to other agencies who are tired of running a studio on spreadsheets and WhatsApp groups.
01 — What it does
Everything a studio does in a week,
in one place.
Approvals over WhatsApp
Send a client a link, not a login. They open the work in a browser, approve or comment, and the task moves. No account for them to forget.
Previews that look like the post
Creative is reviewed the way it will actually appear on the feed, so a client approves the real thing rather than a crop in a slide.
Locked once approved
An approved item cannot be quietly edited afterwards. What the client signed off is what goes out, and the record says so.
A full audit trail
Every status change, who made it and when, kept on the task. When someone asks why a post went live on Tuesday, the answer is on the screen.
Reporting the client can read
Campaign performance, content in flight, cost per lead and what ships next, the same view your client sees, so nobody waits for a deck.
02 — How it works
How the work moves.
- 01 The work is planned
Jobs are created against a client and a department, given an owner and a date, and land on the board and the calendar together.
- 02 The client approves
The moment something is ready, it goes out as a link. The client responds in their own time, and the task moves on its own.
- 03 The month reports itself
Because approvals, dates and spend all live on the same records, the client report is a view of the work rather than a document someone assembles.
03 — Who it is for
Built for the people
who run the studio.
Marketing and creative agenciesStudios running retained clientsIn-house brand teamsAgencies with remote freelancersAnyone approving work over WhatsApp
04 — Questions
What agency owners
ask first.
How do we get Vortex OS for our agency?
Talk to us first. Tell us how big your team is, how many retained clients you carry and how approvals run today, and we will show you the system on our own live work before anything is set up for you.
Do our clients need an account?
No. Clients receive a link, open the work in a browser and approve or comment there. Logins are for your team only, which is the single biggest reason approvals actually come back.
What happens to work after a client approves it?
It locks. An approved item cannot be edited afterwards without that showing on the record, so what the client signed off is what ships.
Can we see what changed on a job?
Yes. Every status change is kept with the person who made it and the time it happened, on the task itself.
Who built it?
Our own engineering department, for our own studio. It was not bought in and configured, it was built against the way the work actually runs here, and it has been in daily use ever since.
Next
See it running
on real work.
If you run a studio and this is the problem you have, tell us how your team works today. We will walk you through the system we use every day, on live jobs.
A Vortex Media product · Valsad, Gujarat